Situation:

Failure to compete contracts according to state and federal regulations, lack of personnel activity reports, and lack of progress for a two-year grant that had been extended several times were among the problems of this grant.

Challenge:

Determine which tasks and deliverables were still valid, resurrect timesheets and payroll records, and obtain copies of correspondence and previous reports.

Solution:

• Ensure existing and future contracts comply with state and federal regulation by implementing a contract checklist.
• Implement forms to track personnel activity and quarterly tasks and deliverables.
• Work with project administrator and grantor to close out the grant.

Outcome:

The grant was closed out without incident, highlighted by the cooperation of the grantor and the grantee organization’s executive director.